Executive Secretary

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.

Apply for this position

Executive Secretary

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.

Experience

  • 2+ years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role supporting senior executives
  • Proficient in ChatGPT and Microsoft Office Suite
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities

Responsibilities

  • Manage calendars across internal and external stakeholders
  • Coordinate meetings and conferences
  • Prepare agendas for internal and external meetings
  • Create reports, meeting minutes, and presentations
  • Draft replies, handle email correspondence, follow-ups, and documentation where appropriate
  • Schedule travel, including planning, booking, and logistics
  • Track expenses, maintain reimbursement logs, and follow up on contract documentation
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